IMPORTANT UPDATE: Update on Demand

Due to a significant rise in demand for UnLtd Awards, we have introduced a limit on the number of applications we can accept and process in each award making round. From now on, each funding round will be limited to 650 submitted applications.

Learn more

Accounting for your Award

All UnLtd Award Winners must account for the funding they have received. To help you to manage this, you will receive a link to a secure folder which will contain a Financial Recording Form, where we ask that you:

  • Use the Financial Recording Form provided to list all your expenditure as you are spending.

  • For any items that cost over £100, save proof of purchase in the folder (see our explanation below).

  • Number the proof of purchase documents so that we can match them with the correct line in the Financial Recording Form.

How do I get my next payment?

* Trigger: When you have spent at least 80% of your first Award payment, contact your Support Manager who will check over the documents you have saved in your folder so they can authorise your next payment.

* Timing: They need to do this by the middle of each month to make sure you receive your next payment at the end of the month. The exact date will depend on the Support Manager’s working pattern, so it is best to make sure they have your up-to-date expenditure early.

* Completion: When we have made all your payments to you, you need to keep adding your expenditure to the Financial Recording Form and saving your receipts in the folder until you have shown that you have spent all the Award money. The Award money must be spent within the 12-month award period.

* Auditing: We are regularly audited so it is important that you keep your expenditure up to date.

What is proof of purchase?

We need to see evidence that you have paid for the goods or services. An invoice is usually issued before something is paid for and therefore often will not show that a payment was made.

  • We can accept an invoice as proof of payment only when we can see that the balance has been paid.

  • Otherwise, we can accept a receipt along with proof of payment on a bank statement.

  • If you are choosing to use a bank statement, please ensure that any personal details are not visible.

Acceptable Evidence Table

Type of evidence Is this acceptable?
Invoice showing the amount as due No
Invoice showing the amount as paid Yes
Invoice accompanied by proof of payment on a bank statement Yes

What if I need to change my budget?

The approved budget is on the second tab of the Financial Recording Form.

* Process: If you need to make changes to the budget, you must ask your Support Manager first and they will record any changes on the sheet so that you can refer to them.

* Flexibility: We do understand that things change and do not always turn out the way you may originally intend so if you experience any problems, talk to your Support Manager.

Other useful information

* Living Expenses: If all or part of your Award is for living expenses, we do not need you to itemise them, but you will still need to contact your Support Manager when you are ready for your next payment.

* Cash: Avoid paying for items in cash, so that you can ensure you can obtain proof of purchase for all your expenditure.

* Mileage: Mileage can be claimed (if it is part of your approved budget) at 45p per mile.

* Best Practice: It is best practice to keep all your proof of purchase, not just for items over £100.

* T&Cs: Refer to the Terms & Conditions of your Award to ensure that you understand your obligations and if you have any questions or need support with this contact your Support Manager.